Manage all employee documents in one secure hub. Synergia’s Documents and renewal module automates reminders, streamline approvals, and ensure every file from ID Cards to contracts is up to date and audit ready. This feature helps HR teams to maintain accurate, up to date records, streamline renewal workflows and meet regulatory requirements effortlessly.
Timely alerts before any employee document expires, reducing risk of non-compliance or missed renewals.
Assign and manage specific document categories tailored to different employee roles or departments
Restrict document access through role based permissions, ensuring data privacy and compliance with internal policies.
Ensure 100% document compliance across your workforce
Eliminate manual tracking and missed renewals
Accelerate onboarding and offboarding processes
Strengthen data security and audit-readiness
Improve HR team productivity with automation
The Documents & Renewals module in Synergia HRMS is a centralized system for managing employee documents such as Qatar ID (QID), passports, visas, health cards, contracts, and certifications. It automates renewal alerts, ensures compliance with Qatar Labour Law, and minimizes risks related to expired documents.
Yes. Synergia automatically tracks expiry dates for Qatar IDs, work visas, passports, and other key documents. It sends timely alerts to HR teams and employees, helping your organization avoid fines and remain compliant with local regulations.
Absolutely. Synergia HRMS is built to support HR operations within the Qatar legal framework. It ensures document tracking, storage, and renewals are aligned with the Ministry of Labor and other government agency guidelines.
The system sends automatic email and in-system alerts before the expiry of critical documents. HR can configure custom notification periods for example, 30, 60, or 90 days before expiry ensuring timely renewals and avoiding legal issues.
Yes. Synergia supports document management for both Qatari nationals and expatriate employees, including RP (residency permits), employment contracts, and professional licenses, which are critical for compliance in Qatar.