Managing company-owned vehicles and driver allocations can be complex especially for businesses operating in industries like construction, logistics, oil & gas, or field services. The Vehicle Management Module of Synergia HRMS is designed to bring order, visibility, and control to your vehicle-related operations. Fully aligned with the needs of companies in Qatar, this module helps you manage company fleet, vehicle assignments, maintenance, and usage logs all from one centralized platform.
Maintain a real-time inventory of all company vehicles, categorized by type, usage, location and ownership status.
Easily assign vehicle to employees during onboarding, project deployment or field assignments with complete traceability
Store and track vehicle related documents such as registration, insurance & permit records with expiry alerts.
Schedule periodic maintenance and receive alerts for upcoming services to reduce downtime and costs.
Link vehicles to employees or departments to ensure clear responsibility and reduce misuse.
Monitor the status, usage and availability of every vehicle in real time
Streamlined allocation and recovery of vehicles with structured and trackable workflows.
Enhanced safety & risk management with proactive maintenance alerts and documentation tracking reducing liability risks.
The Vehicle Management Module in Synergia HRMS enables organizations in Qatar to efficiently manage company-owned vehicles, including tracking usage, scheduling maintenance, monitoring fuel consumption, and ensuring regulatory compliance. It helps streamline operations, improve fleet management, and reduce overhead costs.
Synergia allows HR and fleet managers to track vehicle usage, mileage, fuel consumption, and maintenance history in real-time. Each vehicle is assigned to employees or departments, and detailed records are maintained for all activities related to the vehicle.
Yes. Synergia automatically tracks maintenance schedules, service intervals, and repair history for each vehicle in the fleet. You can set reminders for upcoming services and ensure vehicles are always in good condition and compliant with safety standards.
Synergia helps ensure compliance by automatically tracking insurance renewals, registration deadlines, and other legal documentation for company vehicles. It sends reminders to fleet managers for renewal processes to avoid penalties or legal issues.
Yes. Synergia tracks vehicle insurance policies, expiry dates, and claim histories. It also logs accident reports, damage assessments, and repairs, helping companies in Qatar maintain detailed records for insurance purposes and regulatory compliance.